The Qualifications-Based
Selection Process
The QBS process usually involves the following steps:
- Owner prepares the preliminary scope of services,
describing the project to be built or problem to be
solved and formulates a schedule of activities. (See
Model Forms 1, 2)
- Owner places legal notices of invitation in newspapers
and/or invites qualified firms to submit letters of
qualifications in a format provided by Owner. (See
Model Forms 3, 4)
- Owner reviews letters of qualifications, checks
references, ranks firms and selects 3 to 5 firms for
interviews. All other firms are notified in writing
of the selections. Pre-interview site visits are arranged
with the firms to be interviewed to provide the opportunity
for a better understanding of the project requirements.
(See Model Forms 5a, 5b, 6, 7a, 7b)
- Interviews are conducted. During this process, it
is important that the same questions be asked of each
firm. In fact, it is suggested that qualification
criteria and interview format material be made available
to each firm prior to being interviewed.
(See Model Form 8)
- Following the interviews, the Owner ranks each firm
in accordance with a predetermined ranking system.
All interviewed firms are notified of the results.
(See Model Forms 9, 10)
- The highest-ranking firm is asked to participate
in the preparation of a detailed scope of services
and to negotiate conditions of the contract, including
a fair and equitable fee.
- If a satisfactory agreement cannot be reached, negotiations
with that firm are suspended and negotiations are
commenced with the second-highest ranking firm. The
process continues until an agreement is reached and
a formal contract is executed.
Model Forms:
Model forms are offered here to assist in the selection
process. They may be customized to fit your particular
needs, based upon the size and scope of the project. For
assistance call:
- AIANH at (603) 357-2863
- NHSPE at (603) 524-8243
- NHLSA at (603) 895-482
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| Model forms are offered
to assist in the selection process. They may be customized
to fit your particular needs, based on the size and scope
of the project.
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